Below you will find pertinent information to assist you in preparing and presenting at the 2015 OAH Annual Meeting in St. Louis. Please read through all sections carefully and make particular note of the deadlines provided. Any questions are welcome at firstname.lastname@example.org.
IMPORTANT DATES TO NOTE:
|July 1, 2014||Speaker agreements due|
|July 15, 2014||Session review closes|
|October, 2014||Speaker registration opens|
|January 09, 2015||Speaker discount registration closes
Membership renewal/join due date
|February 1, 2015||Last day for cancellation notices|
|February 16, 2015||Paper submissions to session chairs (paper presenters only)|
The 2015 OAH Annual Meeting will be held at two locations directly across the street from one another.
701 Convention Plaza
St. Louis, MO 63101
|Renaissance Grand Hotel St. Louis
800 Washington Ave.,
St. Louis, MO 63101
(314) 621 9600
All breakout sessions will be located at the America's Center. Most food functions, workshops, and committee meetings will be held at the Renaissance Grand Hotel St. Louis.
Your session will be scheduled upon the submission of your speaker agreement. If you have not completed your speaker agreement, please do so as soon as possible, and no later than July 1, 2014. If you are unable to access your speaker agreement, please contact email@example.com. Once all the sessions have been scheduled you will receive an email with your scheduled time and day. Room locations will only be available in late February 2015.
Please note that sessions are 90 minutes long. Though there is a 15 or 20 minute break between sessions, you are asked to be courteous to your colleagues and vacate the room so the next session may prepare.
Media may be present during your session.
The OAH will make every effort to accommodate OAH committee and affiliate group conflicts. This includes all meetings and sponsored sessions. OAH committee and affiliate group participation must be noted in the speaker agreement to allow the OAH to schedule sessions appropriately. Please note that we cannot guarantee we will be able to accommodate personal conflicts as we work at maintaining a balanced variation of sessions per time slot for our attendees.
CHANGES TO SESSION INFORMATION
Changes to session information may be made after the submission of the speaker agreement. A link to review and update your session information will be open until July 15, 2014. Any changes after this date must be emailed to firstname.lastname@example.org. Cancellations, additions, or changes to speakers must be emailed to email@example.com immediately, and no later than February 1, 2015.
Please note, each session is allotted 90 minutes. The 15 – 20 minutes between sessions is designed to allow ample preparation time for other session speakers and grant networking time for attendees. We ask you be considerate of the time limitations of your session.
You should be in contact with your fellow participants ahead of time to reach an agreement about respective time allocations. The OAH requires that thirty minutes be reserved for audience participation. Please keep that in mind when allocating time for presentations, comments, and introductions.
In the spirit of the OAH's strategic plan, which calls for wider variation in session formats, the Program Committee strongly urges participants to "speak" rather than read their presentation. We recognize that this will not work for all presenters but hope that even some panels with traditional presentations of papers will have a less formal atmosphere. We also encourage presenters to make use of visual materials or other media in their presentations.
All participants must register by January 09, 2015 to participate in the conference. A special registration rate will be made available in October 2014. This rate will end January 09, 2015.
Please be aware that OAH policy requires all participants whose career is in the field of U.S. history (either as a professor/instructor, graduate student, K-12 teacher, or public historian) to be members of the OAH. We ask that this also be completed by January 12, 2015. If you have any questions about whether the membership requirement applies in your situation, please contact us at firstname.lastname@example.org.
Registration will be located in the exhibit hall in the America's Center. Please pick up your badges at registration prior to attending your session. An Information booth will be available at registration and the lobby level of the hotel and room monitors will be available on each floor. All rooms will be monitored and those without badges will be directed to registration to obtain one prior to being allowed into any sessions. Please plan to arrive at least thirty minutes before your start time.
AUDIO VISUAL INFORMATION
Each room will be equipped with an LCD projector, screen, and microphone. Special requests will be considered on a case by case basis and may require a fee. Though we are typically not able to provide additional AV please let us know if you need anything in addition to the standard room se. Please email email@example.com.
*Please note that the OAH does not provide laptops; if your session requires one, you must provide your own. If you use a MAC, you will also need to provide an adapter (dongle) in order to be able to connect to the AV equipment.*
SESSION ROLE INSTRUCTIONS
If you are serving as a chair at the meeting, make sure that all the required material and participants are present before your session begins. If the room is missing requested equipment, contact the room monitors assigned to your room. If a participant fails to appear, proceed with the session as best you can. Your most important responsibility as chair is to keep the session moving smoothly and on time. Introduce each of the participants briefly and, if you wish, make some prefatory remarks about the theme of the session and the participants.
Please be firm in enforcing time constraints (no more than 90 minutes total), even if that means interrupting a speaker, so that all participants will have their full share of time and the audience will have the opportunity to respond. It is often helpful to alert a speaker when her or his time is about to expire by handing him or her a note indicating how many minutes remain. Audience responses must also be monitored by the chair. Please ask each speaker to identify herself or himself, and you should interrupt a member of the audience who speaks too long or otherwise inappropriately. You might also consider soliciting questions for a session participant who is being ignored or perhaps pose such a question yourself.
Paper presenters must send copies of their papers to the session chair and commentator(s) no later than February 16, 2015. To facilitate introductory remarks, please send a brief c.v. or biographical statement to the session chair.
Other Session Types
Workshops, roundtables, and other less traditional sessions are also allotted 90 minutes. Panelists on these sessions should reach agreement prior to the meeting on time allocations. Although these sessions are more flexible, it is important that the ninety-minute limit be observed and that at least 30 minutes be reserved for audience response.