OAH Presentation Proposal System

http://db.oah.org:8080/dbproject/login.jsp

OAH created this online proposal system in 2004 to streamline the process of proposal submission, review, and acceptance. The new system will allow participants to enter their information directly into OAH's database. This system will also allow Program Committee members to access the database, review proposals, and make comments without anyone having to mail boxes of paper from the OAH headquarters.

Please note the following:

1) You may log-in to the system and update your information as often as you wish up through Midnight on February 25, 2009.

2) Your information is saved to the OAH system as long as you click “submit,” “next,” etc., on the bottom of any page where you have entered information. Your proposal is automatically submitted as is at Midnight on February 25, 2009.

3) Your browser must have “cookies” set to “on” in order for the system to work properly.

4) One person CAN enter the information for the entire group. Please read the instructions to find out how.

PLEASE READ THE FOLLOWING INSTRUCTIONS BEFORE PROCEEDING – PRINTING THESE OUT AND KEEPING THEM BY YOU DURING THE PROCESS WILL HELP IMMENSELY. REMEMBER – YOU DO NOT HAVE TO COMPLETE EVERY SINGLE STEP AT ONE TIME, AND YOU MAY ENTER WHATEVER INFORMATION YOU HAVE WHEN YOU HAVE IT. YOU HAVE UNTIL FEBRUARY 25 TO COMPLETE ALL OF THE FOLLOWING STEPS.

1) To begin your proposal, you will need to either log-in (enter your previously created username and password) or create a system username (click on “create system username” in the blue navigation bar). If you have already created a username and have not started your proposal, go to step #3. If you have already created a username and need to add participants to your proposal, go to ADDING PARTICIPANTS below. If you have already created a username, have been added to a proposal, and need to add paper information, go to ADDING PAPER INFORMATION below. NOTE: The username and password that you create are only valid within the OAH Proposal System. They have nothing to do with any other aspect of OAH. If you have not logged into the OAH Proposal System before, please create a new one. The information you enter is only for storage in the OAH Proposal System and for perusal by the Program Committee when it is time to review proposals.

NOTE: At this point it may be helpful to have your biographical statement/c.v. open in a word processor for easy cutting and pasting in step #2.

2) If you are new to the system, when you choose "Create System Username" you will be prompted to enter a username you create, a password of your choosing, your name, address, affiliation, email address, phone number, and then your "Biographical Statement". There is a sample biographical statement online, but you may also use your c.v. If everything is to your liking, click "Register." If not, click "Reset Form" to start over. After clicking "Register" you will have a chance to review some important personal information. If it is correct, click "Confirm," and if not, click "Back". You will then be prompted to login to create proposals.

3) Enter your user name and password. You will be prompted to select a meeting to view or edit. Choose 2010 Annual Meeting and click "Go."

4) To submit a proposal for the Annual Meeting, click "Proposal" at the top of the page (go to step 5). To edit your profile, click "Your Profile" at the top of the page. This allows you to update your personal information, including your biographical statement/c.v.

5) To create a new proposal, click "Create New Proposal." (If the proposal you are seeking has already been added and you simply need to add your paper information, go to ADDING PAPER TITLES )

6) Prepare your paper titles, abstracts, and other important proposal information in your favorite word processor or text editor. Please click "view definitions for the proposal types" before selecting the type of proposal you want to create (PLEASE NOTE – IF YOU WANT TO INCLUDE INDIVIDUAL PAPER TITLES YOU MUST CHOOSE “PAPER SESSION”). Once you have decided upon the right kind of proposal to create, select it (example, Paper Session, Panel Discussion, etc.), and click "Create".

7) You will be prompted to enter a title for the proposal and a general proposal abstract of up to 500 words. You will then be asked to select two subject areas from pulldown menus and the historical time period under which your proposal falls. You will be asked if there will be audience interaction in your presentation (a "Yes" or "No" selection) and then given a chance to include additional information. You may add whatever you would like in the additional information. Example: If you do not have a confirmed chair/commentator, if you plan on making the entire presentation an audience participation presentation, or if you require a lot of A/V equipment. Please put whatever additional information you feel is necessary in the box. If everything is correct, click "Next." If not, click "Cancel."

8) After clicking "Next," you will have a chance to review the information you have just entered. If it is correct, click "Save & Continue". If not, click "Back".

9) After you click "Save & Continue",your proposal has been processed. You may update your proposal until the proposal deadline (February 25). If you would like to proceed to add participants to your proposal, click "Add Participants." If you would like to look at the proposal information again, click "View Proposal Report". If you would like to go back to the main menu, click "Back to Proposal Main." If you would like to logout, click "Log-Out" on the top or bottom of the screen (this is applicable at all times). If you choose to Log-Out at this point, please go to step under ADDING PARTICIPANTS for further instructions.

ADDING PARTICIPANTS

1) In order to add participants to your proposal, they must be registered in the system. If they are not, you will not be able to add them. Please see steps 1 through 4. NOTE: A proposer CAN create all of the usernames and passwords themselves if they have the permission of their fellow participants and all the necessary information. In other words, one person can submit the entire proposal themselves as long as they have all of the tools required to do so. If the participants you need to add are not in the system, you must log out as yourself and go through steps 1 through 4 as the person you are adding (ie, you will create a username and password for them and also enter all of their bio information). Once you have created all of the participants’ usernames who are not in the system, log back in as yourself and continue to step 2.

2) Click “Add Participants” (or, if you are logging-in to complete the proposal, log-in, click “proposal”, select the proposal you have created, click “update participants”, and continue).

3) Add your participants either by typing in their OAH Proposal System username, OR by typing in their first and last names and clicking “search”.

4) You will see the participant’s name, address, telephone number, email, and biographical statement/c.v. You will be prompted to select the participant’s role. Select their role and click “Add”.

5) You will be directed to a page that not only has “Add New Participant” as an option, but at the top of the page will also show you “Current Participants”. Add the rest of the proposal’s participants.

ADDING PAPER TITLES

The only session type which will allow for individual paper titles is the Paper Session. If you would like to have paper titles attached to individual presenters but have chosen a different type of session, you can do one of two things:

1) Change the session type to Paper Session (and then follow the instructions below), or;

2) Simply add the paper or discussion titles to the general proposal abstract.

If you have chosen to propose a paper session or fall under #1 above, please complete the following steps. REMEMBER: PARTICIPANTS MUST BE ADDED TO THE SESSION BEFORE THEY CAN ADD PAPER TITLES. IF THEY HAVE NOT BEEN ADDED TO THE SESSION, SEE ADDING PARTICIPANTS ABOVE.

1) Each participant who has a paper title must log-in individually OR the proposer must log-in as each participant individually (using the unique usernames they have created).

2) Click “Proposal”.

3) On the bottom of the page you will see “Session(s) that you are participating in:”. Click the “Add Paper” button that corresponds with the session to which you have been added (or, if you are the proposer, to which you have added the participant who you are logged-in as). NOTE: YOU WILL NOT SEE THIS OPTION UNLESS THE PROPOSER (OR YOU, IF YOU ARE THE PROPOSER) HAS CHOSEN “PAPER SESSION” FOR THE SESSION TYPE. SEE THE PARAGRAPH IMMEDIATELY UNDER “ADDING PAPER TITLES” FOR MORE INFORMATION.

4) You will be prompted to enter you Paper Title and your individual Paper Abstract (up to 250 words). Click “Next”.

5) You will have a chance to review your information. If it is correct, click “Save & Continue.” If it is not correct, click “Back”, correct it, and then click “Next” and “Save & Continue”.

6) You will see a note that tells you that you may update your paper until the deadline (February 25, 2009). It also gives you the chance to add co-authors, if necessary (if you need to add co-authors, see ADDING CO-AUTHORS, below). You may also choose to “View Paper Report”. At this point, the paper information for this individual is saved.

7) If you are the proposer and are entering paper for everyone, log-in as the next paper presenter and follow steps #1-6.

ADDING CO-AUTHORS

1) Click “Add Co-Authors”.

2) You will be prompted to choose from a list of participants on your same session. Once you have found your co-author (or, if you are the Proposer, the presenter’s co-author), click “Add.”

3) You will be shown a list of current co-author(s) for the paper. If you need to add more co-authors, select from the list of “New Co-Author”s and click “Add”.