OAH Conference Participant and Proposals: FAQs

Proposal Submitter Responsibilities

Upon review of the submissions, the Program Committee will only announce “pending acceptance” or “declined.” If you receive a pending acceptance it is the proposal submitter’s responsibility to ensure that each session participant, regardless of role, completes their speaker agreement within the requested deadline. Once all agreements have been completed, only then will the session be listed as accepted.

The proposal submitter is also asked to inform the OAH at the close of the Conference on American History if any session participants failed to appear without prior notification.

Can I submit to participate in more than one session if I am in different roles (such as chair and presenter)?

No, all participants are restricted to appearing only one time in any given year. Please limit your submissions to one proposal. Should you appear on multiple submissions and the sessions were to be accepted then you would have to choose to drop one and thereby alter the proposal that was accepted by the program committee.

If I am solicited by a program committee member, do I need to tell them I have submitted to participate in a session via the proposal system?

Yes, please let the program committee member know that by accepting a solicited session position you may appear in the program more than one time.

Can I participate as a panelist in a roundtable or panel discussion if I was a presenter in the previous year?

Yes, participants and panelists are not considered the same role.

If I submit a proposal for the in-person conference, can I switch it to the virtual series later?

No, the in-person and virtual series are two different events with unique programming, capacity, and needs. Please ensure you submit your proposal for consideration for the event that all participants can take part in. Presenters of the in-person or virtual series must register for the event in which they are slated to present.

When submitting a proposal:

Can I submit my proposal by email?

No, please use the online submission system. We cannot accept submissions by any other means.

What do I write in the “Additional Information” box?

The “Additional Information” box is provided so you can communicate any pertinent information about your proposal to the committee.

How do I add participants?

When submitting, the proposal submitter will issue an invite to participants. Participants must respond to the invite in order to be linked and added to the session. All participants must have an OAH Member Center account in the system to be added to a submission. If a participant does not have an account, they can create one here. NOTE: you do not need to activate a membership to create an account in the system.

Participants add their bios via the invite link. The bio is linked to the individual, not the session, so the session proposer will not be able to add the bios for the individuals.

How can my fellow participants check on the submission?

Each person can log into the user portal and find the submission under the “Session Proposals” link in the “Conferences” navigation section once they accept the invitation to participate in your session.

I’m not a member but on a session, do I have a username and password?

No, you can set up your username and password when you accept the invitation to join a session. A link will take you to the portal where the session lives.

We also recommend creating an account in the OAH Member Center. NOTE: you do not need to activate a membership to create an account in the system.

The Member Center will link you to information needed to participate. The OAH portal will ink you to information pertaining to your session content only.

I have a member account and my session is not showing up.

The session will be linked to the account that was specified during the submission process. If you are not able to locate your session under the “session proposals” link under the “Conferences” section of the OAH portal navigation then you likely have more than one account in the system. You may have two pre-existing accounts or a new account may have been started for you by a proposal submitter. Please contact membership@oah.org to merge your accounts.

When will decisions be made by the Program Committee?

Acceptances will be determined at the following OAH Conference on American History taking place in April.

How and when will we be notified regarding the decisions?

Notifications will be made via the OAH user portal in early May (typically the first 2 weeks). An email will announce that the decisions are posted and each participant can log into the OAH portal to view the results. The program committee will issue either a “pending acceptance” or a “declined.”

What happens if we receive a “pending acceptance?”

If you receive a pending acceptance ​you must complete your speaker agreement within the requested deadline​, only then will the session be officially accepted. If the agreements are not received ​from each participant in your session ​by the deadline, the pending acceptance is void