Exhibit | Advertise | Sponsor

Exhibit, advertise, or sponsor at the OAH Conference on American History and Virtual Conference series!



CONTACT

Ky Carlson
[email protected]
O: 651-288-3727

Click here for a short, walkthrough tutorial on reserving booths, advertising, and sponsorships through the OAH Conference Partner Center.

What is the OAH Conference on American History?

Each spring, the OAH brings almost 1,800 history practitioners together with publishers and research and teaching resource providers for its conference—the largest conference for American Historians in the nation. The OAH Conference on American History provides more than 200 informative sessions and presents nationally renowned speakers on the most recent scholarship and pedagogy, now including a virtual component which will provide additional promotional opportunities.

Exhibit Hall

The OAH Conference on American History Exhibit Hall displays a unique blend of publishers and resources for the American history professional, and it is a vital and active feature of the conference! We offer several options and price points, so affordability should never interfere with your ability to meet and connect with our attendees. We hope you’ll join us!

Exhibiting Options

Full Booth Display

10′ x 10′ Standard Booth$1,450
10′ x 10′ Premium Booth$1,550

Each 10×10 booth includes:

  • Four complimentary conference passes
  • Additional passes available at a discounted rate
  • 6ft draped table, two chairs, and wastebasket
  • Draped 8′ backwall and 3′ side-walls
  • Booth identification sign
  • Listing in the OAH Conference Program, the OAH Onsite Guide, Mobile App, and web listing

Other Exhibit Options

Panel Display | $425
This affordable option is available for smaller, membership-based, non-profit organizations and is limited to non-profits such as historical associations, societies, and small museums.

  • Two complimentary conference passes
  • Listing in the OAH Conference Program, the OAH Onsite Guide, Mobile App, and web listing
  • 4ft draped table, chair, and easel

Exhibit Lite | $950
Exhibit Lite Displays are limited to the 8ft table; no booth space is available for additional furniture.

  • Two complimentary conference passes
  • Additional passes available at a discounted rate
  • 8ft draped table, two chairs, and wastebasket
  • Tabletop identification sign
  • Listing in the OAH Conference Program, the OAH Onsite Guide, Mobile App, and web listing

Cooperative Book Exhibit
Publishers and authors, participate in the OAH conference even if you can’t attend in person! For only $125 per title, ($95 per title for 2-5 books, $60 per title for 6+ books), your latest and best selling U.S. history titles will be displayed for OAH attendees at the staff-monitored Cooperative Book Display, located near the OAH booth for prime visibility. The booth will allow attendees to order your books during the three-day convention via your order forms or through the onsite computer.

Connect with OAH members and attendees by sharing your messaging via one or all of the print or digital formats available below.

Print Advertising

OAH Conference Program

The program mails to all OAH members and U.S. History departments in December and reaches approximately 8,000 professional scholars, educators, and graduate students in advance of the conference.

  • Full Page | $1,425
  • Half Page | $975
  • Inside Covers | $1,950
  • Back Cover | $2,150

Deadline 10/21/2024
Artwork due 11/4/2024

Add a full page advertisement in The American Historian for $450! ($200 off!)


OAH Onsite Guide

The Onsite is provided to all conference attendees, and contains all the information attendees need to get the most of their participation—location and hours of the Exhibit Hall, updated sessions, room location, meal and break times, etc.

  • Full Page | $950
  • Half Page | $600
  • Quarter Page | $400
  • Inside Covers | $1,550
  • Back Cover | $1,975

Deadline 1/24/2024
Artwork due 2/7/2024


The American Historian

Explore opportunities in the OAH magazine and advertise leading up or following the annual conference.

Learn about rates here.

Digital Advertising

Submit a banner ad during the months leading up to the OAH Conference. More than 64,000 visitors will access the conference pages on the NEW OAH website between January and April. Direct traffic to the URL of your choice or remind them to visit your booth!

Premium Web Banner | $998

  • 1133px(w) by 150px(h) .png, .jpg, or .gif version and 400px(w) by 250px(h) for mobile
  • Links to the URL of your choice
  • Appears at the top of OAH conference web pages between November 1–April 30

For $400 add you premium banner to The American Historian pages! ($450 off!)

(Additional months may be purchased at a discount—contact [email protected] for more information) 

Web Banner | $850

  • 1133px(w) by 150px(h) .png, .jpg, or .gif version and 400px(w) by 250px(h) for mobile
  • Links to the URL of your choice
  • Appears at the bottom of OAH conference web pages between November 1–April 30

For $300 add you standard banner to The American Historian pages! ($550 off)

(Additional months may be purchased at a discount—contact [email protected] for more information) 


Exhibitor Enhancements

Featured Email Messaging | $385

Share your message with attendees as a featured exhibitor in an OAH email leading up to the conference. Email us to inquire about scheduling. 

  • up to 75 words
  • one 150px by 150px image

Email Tower Ad | $430

Up to 200 px (w) by 400 px (h)

Appears in an OAH conference email sent to OAH members and attendees. Email us to inquire about scheduling. 


Tote Bag Insert | $550

Order by 3/1/2024
Inserts due 3/8/2024


Upgraded Web Listing | $125

Add a 100px (w) x 75px (h) logo and a 25-word description with a direct link to your web page and stand out on the online exhibitor listing.

Sign up for three or more enhancements and save 15%

NEW: Book Talks

$875 (limited availability)

Exhibiting Publishers are invited to present their latest publications inside the Exhibit Hall theater.
All talks will be promoted in the program, digital communications, and on signage.

  • Available to exhibiting publishers only
  • One book talk per publisher
  • May include a book signing
  • Each talk should discuss at least 2 or more books. Books must be submitted for
    approval.
  • Books must be on U.S. history
  • Books must be or published within the
    last two years
  • Books ideally highlight works of OAH members
  • OAH has right of refusal

The OAH Conference on American History Exhibit Hall displays a unique blend of publishers and resources for the American history professional, and it is a vital and active feature of the conference! We offer several options and price points, so affordability should never interfere with your ability to meet and connect with our attendees. We hope you’ll join us!

As a sponsor, you will be recognized as a true partner. Purchase a mix of exhibit space, advertising, and sponsorship opportunities and qualify for one of our sponsorship levels!

Sponsorship Opportunities

Targeted

  • Water Refill Stations | $2,500
  • Charging Stations | $4,000
  • Wireless Internet | $9,000
  • Committee Event  | $100+
  • Treat-a-Scholar | $65+

Premium

  • Lanyards | $3,200
  • Mobile App | $5,000
  • Hotel Key Cards | $5,500
  • Tote Bag | $10,000

Networking

  • Exhibit Hall Break | $4,500
  • Distinguished Members Reception | $7,000
  • OAH President’s Reception | $10,000
  • Opening Night Reception | $12,000

Sponsorship Levels

All three levels receive their logo under their sponsorship category in all conference publications and online media, on signage, as well as the following enhancements:

Silver | $3,000+

  • Two additional conference passes
  • 25-word description in all online media

Gold | $5,000+

  • Three additional conference passes
  • 50-word description in all online media

Platinum | $10,000+

  • Four additional conference passes
  • 100-word description in all online media
  • 25-word description in all print media
  • Recognition in the OAH Awards Program
  • Tote Bag Insert

Exhibit Criteria: Exhibiting firms are limited to those providing publications, services, or products which relate directly to history, teaching, pedagogy, or education. OAH reserves the right to remove an exhibit or any part of an exhibit which, in the sole judgment of OAH, is misleading or deceptive, in poor taste, or is not consonant with the goals and objectives of the OAH conference. Booth sharing is not permitted. 

Deposit on Booth Orders: For orders placed up to December 31, 2023, a 50% deposit is due with the signed application or when the order is submitted online. Any outstanding balance is due by January 1, 2024. Orders submitted online or received on or after January 1, 2024, must be accompanied by full payment.

Booth Cancellation: Notification for cancellation must be made in writing. The exhibitor forfeits all monies paid and is obligated to pay the following rates: September 1, 2023: 50% of full payment; November 1, 2023: 75% of full payment; January 1, 2023: 100% of full payment. Should cancellation of the conference occur, exhibitors may either purchase alternate products of equal value or request a refund minus a 15% processing fee.

On Advertising Orders: All advertising orders are final. Once a signed insertion order is received, you are responsible for payment in full. Credit card information is required to secure reservation. If an invoice is requested, payment is due within 30 days of receipt of invoice. Any invoice more than 60 days past due will incur a finance charge of 18% per annum on the unpaid balance. No refunds apply. Should cancellation of the conference occur and purchase not be delivered, advertisers may purchase items of equal value or be refunded minus a 15% processing fee.


Print Specifications

Specs for the OAH Conference Program and OAH Onsite Guide:

Display ad sizes (width x height):
Full page:
 7.25” x 9.25”, no bleed
Half page: 7.25” x 4.375”, no bleed
Quarter page: 3.375” x 4.375”, no bleed
Cover: 8.375” x 10.875,” plus .125” bleed
File Format: Uncompressed, press-ready, Adobe PDF files
4-Color: Files and linked images, must use CMYK-color profile.
Resolution: 300dpi, including linked images
Graphics assistance: Layout & production: $60/hour

Full 2025 Terms and Conditions

Advertising

All advertising orders are final. Once a signed insertion order is received, you are responsible for payment in full. Credit card information is required to secure reservation. If an invoice is requested, payment is due within 30 days of receipt of invoice. Any invoice more than 60 days past due will incur a finance charge of 18% per annum on the unpaid balance. No refunds apply. Should cancellation of the conference occur and purchase not be delivered, advertisers may purchase items of equal value or be refunded minus a 15% processing fee.

Sponsorship

A 50% deposit is due with the signed application or when the order is submitted online. Any outstanding balance is due by January 1, 2025. Orders submitted online or received on or after January 1, 2025, must be accompanied by full payment.

Notification for cancellation must be made in writing. The sponsor forfeits all monies paid and is obligated to pay the following rates: September 1, 2024: 50% of full payment; November 1, 2024: 75% of full payment; January 1, 2025: 100% of full payment. Should cancellation of the conference occur, and purchase not be delivered, sponsors may purchase items of equal value or be refunded minus a 15% processing fee.

Exhibiting

EXHIBIT CRITERIA

Exhibiting firms are limited to those providing publications, services, or products which relate directly to history, teaching, pedagogy, or education. OAH reserves the right to remove an exhibit or any part of an exhibit which, in the sole judgment of OAH, is misleading or deceptive, in poor taste, or is not consonant with the goals and objectives of the OAH conference. Booth sharing is not permitted.

DEPOSIT ON BOOTH ORDERS

For orders placed up to December 31, 2024, a 50% deposit is due with the signed application or when the order is submitted online. Any outstanding balance is due by January 1, 2025. Orders submitted online or received on or after January 1, 2025, must be accompanied by full payment.

BOOTH CANCELLATION

Notification for cancellation must be made in writing. The exhibitor forfeits all monies paid and is obligated to pay the following rates: September 1, 2024: 50% of full payment; November 1, 2024: 75% of full payment; January 1, 2025: 100% of full payment. Should cancellation of the conference occur and purchase not be delivered, exhibitors may purchase items of equal value or be refunded minus a 15% processing fee

BOOTH SHARING

Reassignment or subletting of any or all of the booth space by an exhibitor is prohibited. No exhibitor shall share the space allotted without the knowledge and consent of the OAH. All companies who share a booth must sign a contract. In the event that an exhibitor who is sharing a booth withdraws from the exhibition, the other exhibitor with whom that company was sharing is responsible for the full balance of the booth fee.

INDEMNITY AND HOLD HARMLESS AGREEMENT

Each Exhibitor must make provisions for the safeguarding of his/her goods, materials, equipment, and display at all times. Security personnel will be on duty during the setup, evenings, and dismantling. The OAH expressly disavows any responsibility for any theft or other damage occasioned by the negligence of such security personnel.

The OAH strongly recommends that each exhibiting company secure a rider policy through its insurance agent to cover all booths and display items during transportation to and from this conference as well as during installation, exhibit days, and dismantling.

Neither OAH, the employees thereof, nor the officers, agents, and contractors, the service contractors, the employees thereof, nor any member of the OAH Conference program committee, nor the Host Facility will be responsible for any injury, loss, or damage that may occur to the exhibit or the Exhibitor’s employees or property, prior, during, or subsequent to the period covered by the exhibit contract, provided said injury, loss, or damage is not caused by the gross negligence or willful misconduct of one or more the aforementioned parties.

The Exhibitor expressly releases the foregoing names, associations, individuals, committee and firms from any agreement to indemnify it against any and all claims for such loss, damage, or injury. It is expressly agreed that neither the OAH, nor the service contractor, nor the Host Facility shall be held liable or accountable for any losses, damages, or injuries which may be sustained or incurred by any person whomsoever, who may be on the premises leased by or assigned to any Exhibitor, including (but not limited to) any agent, employee, or representative of any Exhibitor.

The Exhibitor expressly agrees that he/she will hold, keep, save harmless, and indemnify the OAH and the service contractor from any and all such claims. The Exhibitor agrees to defend, indemnify and hold harmless the OAH, the Host Facility, its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates from any damage or charges resulting from Exhibitor’s use of property.

Exhibitor’s liability shall include losses, costs, damages, or expenses arising from or out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees and business invitees which arise from or out of the Exhibitor’s occupancy and use of the exhibition premises, the Host Facility or any part thereof.

Exhibitor shall be fully responsible to pay for any and all damages to property owned by the Host Facility, its owners or managers that results from any act or omission of Exhibitor.

FAILURE TO OCCUPY SPACE

Any space not occupied within the allocated set up time as specified by OAH will be forfeited by the Exhibitor, and that space may be resold, reassigned, or otherwise used by OAH without refund of rental price, unless arrangements for delayed occupancy have received prior written approval by OAH.

ASSIGNMENT OF BOOTH SPACE AND FLOORPLAN

All applications will be date stamped upon receipt. Exhibit space will be assigned on a first-come, first-served basis according to the date the application and deposits are received. The OAH reserves the right to make the allocation of exhibit space or to change the space allocation at any time based on space availability or other considerations in the overall interest of the exhibit. The failure to allocate, to an Exhibitor, its requested space will not in any way affect the enforceability of this Agreement. The floor plan submitted is believed to be generally accurate, but the OAH makes no warranties or representations with respect to actual measurements.

TERMINATION OF MEETING

Should the premises on which the OAH conference takes place become in the sole judgment of the OAH, unfit for occupancy, or should the meeting be materially interfered with by reason of action of the elements, strike, picketing, boycott, embargo, injunction, war, riot, pandemic, emergency declared by a government agency, or any other act beyond the control of the OAH, the Exhibit Contract may be terminated. The OAH will not incur any liability for damages sustained by the exhibitor. Should cancellation of the conference occur, and purchase not be delivered, exhibitors may purchase items of equal value or be refunded minus a 15% processing fee at which time the OAH shall be released from further obligation or liability.

UNIONS

The Sheraton Chicago is a union hotel, exhibitor must use union labor as required in accordance with jurisdiction as established in the host city.

ON-THE-FLOOR SALES

Exhibitors are encouraged to offer information that is educational, professional, and instructional. Exhibitors who sell merchandise are responsible for obtaining any state, and/or local sales tax permits, if required, and for paying the resulting tax on gross sales as required by law.

SUIT CASING

Any activity designed to solicit or sell products or services to an attendee attending a meeting, conference, or event without the proper authorization from the OAH or in ways violating the rules of the event or exhibition is prohibited. Any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth or in violation of any portion of the OAH Exhibitor Rules and Regulations, will be asked to leave immediately. Additional penalties may be applied. Please report any violations you observe to show management.

FIRE SAFETY REGULATIONS

All decorations, drapes, signs, banners, plastic displays, combustibles etc. must be flame-retardant. Table coverings with an overhang greater than 6” must also be flame-retardant. The use of oilcloth, tar paper, sisal paper, nylon, Orlon, and certain synthetic materials that cannot be made flame resistant is strictly prohibited.
Empty cardboard boxes intended for repackaging must be removed from the exhibit floor. Storage stickers can be found at conference service provider’s desk.

The Host Facility is equipped with sophisticated fire protection equipment. Upon arrival, familiarize yourself with the building, particularly as to the nearest exit, manual pull station and fire extinguisher. If you see fire activate the nearest fire alarm manual pull station and leave the fire area closing all doors behind you. Do not attempt to fight a fire unless it is small enough to extinguish with one of the portable extinguishers located throughout the building.

BOOTH AND DISPLAY INSTALLATION

All booths must be fully installed prior to the official opening time of the Exhibit as specified by OAH. Exhibitors may not dismantle their booth or pack any portion of their exhibit prior to the official closing hour of the Exhibit. Delivery or removal of any part of an exhibit is prohibited during official show hours unless prior consent has been given by OAH.

Exhibitors are reminded that they may set up their own exhibits. The exclusive electrical contractor must do all permanent electrical connections. If an exhibitor requires additional assistance in the movement and installation of their display, they should contact and use the services of a professional display company such as Viper Tradeshow Services.

EXHIBIT DIMENSIONS

Exhibit booths are not to exceed 10 feet in depth, 8 feet in height, and 10 feet in width (or as determined by the facility’s fire marshal). Side rail dividers that are 8 feet high may not extend more than 3 feet forward from the back wall of the booth so as not to obstruct the view of other exhibits. If an Exhibitor wishes to have a display exceeding these dimensions, a sketch or schematic drawing must be submitted to OAH for approval no later than 75 days prior to the commencement of the Exhibit. If constructed display fails to meet the requirements, OAH reserves the right to authorize removal or relocation of the display.

BOOTH REGULATIONS

All exhibits must be free-standing and self-supporting. Event management reserves the right to refuse entry or have removed at the exhibitor’s expense any display, which is not in accordance with these rules and regulations. If any doubt exists, the exhibitor may provide details and have such exhibits approved by event management prior to move-in.

Exhibits must not hinder or obstruct any fire equipment, emergency exits, neighboring exhibits, display signage, windows, or doors. Exhibits may only be installed in the designated licensed area as indicated on the floorplan.

The OAH may require exhibitors to make such alterations to their displays as it deems necessary to the proper conduct of the event and, on failure to comply, may order the immediate removal of the entire exhibit without compensation and at the exhibitor’s expense.

No helium balloons may be used in any area. The exhibitor will maintain a neat, attractive display conforming to the provisions herein established by the OAH. Exhibit booth staff shall exercise due care to avoid anything that will make the exhibition unattractive or unsafe, and exhibitors shall cooperate with each other in keeping the display area safe. Such action by each exhibitor shall include but may not be limited to: having attractive and safe displays, keeping the display in good order, and keeping exhibit areas and any public areas immediately adjacent to their respective display areas free from all debris, water, paper, and any other objects that might cause personal injury or property damage.

CARE OF BUILDING

Painting, nailing, or drilling of floors, walls, ceilings, or any part of the building is not acceptable. Exhibitors cannot attach signs, or other articles to ceilings, walls, pipes, or electrical fixtures. Attachment of any type to the walls or flooring is not permitted. Charges will apply for all tape damage and/or adhesive removal.

DESIGNATED ENTRANCES

All persons, articles, exhibits, displays and property of any kind and description shall be moved into and out of the building only through those entrances and exits the event management and the Host Facility have designated. Only hand carried items may be transported through any glass door of the facility.

SOUND LEVELS

Electrical and other mechanical apparatus must be muffled so that noise does not disturb other exhibitors. Music is not permitted in the booths.

STAFFING OF EXHIBITS

Exhibitors are required to maintain staff in their exhibit at all times during the hours of the event. We suggest you retain staff in your booth until event management has had time to clear the aisles of attendees each day at the closing of the show. Security is an added problem when booths are not manned.

STORAGE OF CRATES

Please carefully identify every empty case, skid, crate, or carton that you wish returned to you by affixing and competing the storage labels available from Viper Tradeshow Services. These items will be removed from the aisles to the designated storage areas prior to the event opening and returned to the exhibit area after closing of the show. Exhibitors are advised that storage areas are not, and cannot be, secured. Therefore, no valuable materials of any kind, products or exhibits, should be consigned to storage.

All items must be removed from the exhibit hall on the move-out dates. Viper Tradeshow Services will remove any freight left on the exhibit floor after move-out to their warehouse storage at the exhibitor’s expense. These exhibits will only be returned upon receipt of full payment for storage charges, which will cover time, labor, and rental space.


Exhibit, Advertise or Sponsor at the
2025 OAH Conference on American History