Virtual Conference FAQs
The below information is presented to help you navigate the 2021 OAH Annual Meeting in the new virtual venue. If you have any questions please contact us at email@example.com.
The conference takes place on a web-based platform - Virtual Event Place.
All live sessions and workshops will occur in the Zoom platform so you will need to ensure you have downloaded the Zoom Client.
All chat features will occur within the web-based platform so no additional downloads are needed for this feature.
We strongly reccommend using a laptop or desktop computer as some features may not be available on handhelp devices.
All times are published in Eastern Time. The conference platform will also display your local time in red next to the published times.
All sessions that required registration will be accessible from the OAH User Portal here.
Once on that page, all the workshops you registered for will be listed with their Zoom login information.
If someone is inappropriate in chat or if you are contacted unwantedly you may ignore the individual, and if neccessary download a transcript of the inappropriate behavior.
1. Select the gear icon
2. The click the green "Export transcript' or "Ignore" button. Please note: the ignore is unfortunately not site-wide. So once you leave the page you may have to ignore the individual again. If harassment takes place please report the incident.
If someone is being inappropriate in a session:
- Please contact the OAH staff member or volunteer in the room.
- If you are not able to locate the person, or uncomfortable doing so, please report the incident
- If the issue is urgent please call our main line at 812 855 7311 and ask to speak with Karen barker, member of the complaints team.
The OAH strives to make conference participation accessible to all attendees.
If you have questions about accessibility or want more information, please contact firstname.lastname@example.org.
ASR (Automatic Speech Recognition) captioning will be available in all live sessions and discussion group rooms. Most workshops will also have ASR captioning available, however some workshops coordinated by affiliate groups may not. Please email email@example.com to confirm this availability. The plenary session, presidential address, and business meeting will be CART captioned. If you require captions for on-demand sessions please send your requests by March 1, 2021.
If you require special assistance, please send your requests no later than Monday, March 1, 2021. As much advance notice as possible is appreciated so that we can ensure your full participation. You will be contacted by someone from our staff to discuss your specific needs.
The COVID-19 pandemic and city and state-wide restrictions have made make it necessary for us to cancel the in person conference to a new, alternate online format. The health, safety, and well-being of our attendees, participants, partners, and employees is paramount.
All live sessions will be recorded and availble to watch approximately 24 hours after the live event. These sessions will be listed in their scheduled time slot and are accessible using the "Archive" button. On-demand sessions will be available to view anytime. Recordings will be availabel to registered attendees until May 14.
Workshops will not be recorded and will not be available following the conference due to their interactive small group learnign features.
Yes. In order to provide the most interactive and engaging online experience, we contracted a service that can provide the technology needed to house the 2021 OAH Annual Meeting in the virtual realm. Though we will be reducing the cost of registration by about 30%, the costs associated with the use of the online venue, as well as staff, and other associated costs, will not make it permissible for us to waive registration fees.
The live conference will take place from April 15‒18, 2021. However, all registered attendees will have access to the conference sessions, information, and technology until May 14, 2021.
Yes, the conference will include approximately 36 live sessions between Thursday and Saturday, and approximately 120 on-demand sessions.
All chat seminars and workshops will be live interaction via the Zoom Meeting platform.
No, registered attendees will have access to all sessions (on-demand and the recordings of live sessions) for up to 30 days.
Yes, we will include a fully interactive exhibit hall. Each booth will have full chat capabilities so you can speak to all exhibitors, browse their offerings, and even speak to other attendees in the booth at the same time as you!
There are several ways to talk to attendees. Most virtual spaces or rooms include a full chat feature where you are able to talk to all the people that are sharing the space with you. You have the opportunity to “whisper” to your peers to invite them to a one-on-one video chat. Attendees have the option to decline invites at any time.
All sessions will be available to view to registered attendees of the 2021 OAH Annual Meeting only. Sessions or supplemental material will be available to view only and not available for download.